For many small business owners, setting up email on different devices feels like a puzzle — and the instructions are often written in tech-speak. At MaineBizPros, we want to make it simple. Here’s how to get your business email working smoothly on your computer and your phone.
Before You Begin
Make sure you have:
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Your full email address (e.g., [email protected])
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Your password
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The incoming mail server (IMAP or POP, usually mail.yourdomain.com)
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The outgoing mail server (SMTP)
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Secure port numbers (IMAP: 993, SMTP: 465 or 587)
If you’re a MaineBizPros client, we’ll give you these details directly.
Outlook (Windows or Mac)
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Open Outlook → File → Add Account.
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Enter your email address.
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Choose IMAP (recommended).
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Enter server settings:
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Incoming (IMAP): mail.yourdomain.com, Port 993, SSL
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Outgoing (SMTP): mail.yourdomain.com, Port 465 or 587, SSL
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Enter your username (your email) and password.
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Finish and test — send yourself a message to confirm.
Apple Mail (Mac)
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Open Mail → Preferences → Accounts → “+”.
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Add a new account → select “Other Mail Account.”
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Enter your name, email, and password.
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Choose IMAP, enter server settings (as above).
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Save and test.
iPhone / iPad
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Go to Settings → Mail → Accounts → Add Account.
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Select “Other” → “Add Mail Account.”
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Enter your email and password.
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Choose IMAP and enter server details.
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Save. The phone will verify the account and sync your inbox.
Android
Steps vary by phone, but generally:
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Open Settings → Accounts → Add Account.
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Choose “Email” or “Other.”
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Enter your email address and password.
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Select IMAP and enter server info.
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Save.
Troubleshooting Tips
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If emails won’t send: check “Outgoing server requires authentication.”
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If folders don’t sync: ensure you chose IMAP, not POP.
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If it still won’t work: double-check SSL settings and ports.
Final Thoughts
Setting up business email shouldn’t be a guessing game. With the right details, your email can work seamlessly across Outlook, Apple Mail, and mobile devices.
At MaineBizPros, we make sure your business email is configured correctly the first time — so you don’t waste time chasing error messages.
